Donor Relations Foundation Associate
Company: Seacrest Village Retirement Communities
Posted on: August 4, 2022
Job Location: Corporate -Encinitas - Encinitas, CA
Position Type: FT/Exempt
Education Level: 4 Year Degree
Salary Range: Undisclosed
Travel Percentage: None
Job Shift: AM Shift
Foundation Associate (Fundraising)-FT/ExemptWE ARE ABOUT
PASSION.PEOPLE.PURPOSE. WE ARE SEACREST VILLAGE RETIREMENT
Dear Applicant:Seacrest Village Retirement Communities isa
not-for-profit 501c senior housing organization. No matter what
your job/position is at Seacrest Village, you share with all the
people here, one principle function - to ensure our residents
receive the best care and service ---The one thing you will always
be held accountable for is the exercise of your best judgment. If
you enjoy working with and/or around seniors, and associates who
work as a team in every sense of the word, then you deserve to work
for an employer like Seacrest Village Retirement Communities and
serve the Foundation Office. Best of luck in your search!
I. BASIC PURPOSE OF POSITION:
Seacrest Foundation raises the funds needed so that Seacrest
Village and Seacrest at Home can provide charitable care to those
frail and elderly members of our community who have nowhere else to
turn for help. The fundamental purpose of this position is to be
involved in all tasks associated with raising funds for Seacrest
Foundation. The position has direct involvement with, and provides
support for, the Chief Foundation Officer in all aspects of a
Capital/Legacy Campaign. Position is responsible for all donor
management with regard to entering gifts into a data base as well
as all written acknowledgments. Position requires strong database
skills and is responsible for reporting, comparisons, donors
listings, contribution histories, etc. Position will also assist
with the daily operation of some special events for Seacrest
Foundation. This position will create, manage and enhance current
donor programs (Tribute Cards, Yahrzeit (Remembrance) Plaques,
etc.) while helping to create newdonor programs. Manage existing
and create new donor recognition signage campus-wide at Seacrest
Village Encinitas and Rancho Bernardo. Coordinate Seacrest
Foundation board meetings, responsible for board meeting agendas
and minutes. Manage all aspects of board governance, bylaws,
amendments, etc. Research and apply for grants. Provide executive
support to the Chief Foundation Officer.
II.CUSTOMER/CLIENTS SERVED BY POSITION:
Chief Foundation Officer,Director of Philanthropy, Foundation
Events Manager, Seacrest Village President/CEO, Seacrest
FoundationBoard members, committee members, and contributors.
III.OUTCOME WHEN JOB IS DONE WELL:
An organized, detail-oriented Foundation Associate who meets
deadlines and is confident that donor related tasks are
professionally planned and thoroughly carried out. All donor
recognition signage/programs are perfectly quality controlled and
impeccably maintained. Other programs such as the Viterbi
Children's Tile Wall, The Legacyof Promise, Family Member Programs,
Major Donor Dinners and a Speaker's Series will be created and
effectively managed by the SeacrestFoundation Office. The primary
focus will be supporting the Chief Foundation Officer in an effort
to raise necessary funds for any and all campaigns.
Minimum of B.A. degree or5years of experience in lieu of formal
Minimum five (5) years proven work experience in
non-profitmanagement/fundraising, office management, executive
assistance. Proven successfulworking relationshipswith lay
VI.SPECIAL SKILLS, LICENSES, CERTIFICATION AND /OR SPECIAL TRAINING
Current class C driver license. Excellent interpersonal working
skills with various age groups. Leadership, organizational and
managerial skills. Excellent editing and copywriting skills.
Knowledge of pre-press production and printing. Excellent budgetary
skills. Must be completely proficient in Microsoft Office and
comfortable working with databases (merging, importing/exporting,
pulling data reports). Confidentiality imperative when related to
gifts or contributionsto Seacrest Foundation. Must be able to pass
pre-employment TB exam and physical and be able to obtain
fingerprint clearance per our licensure for Title 22.
VII. ESSENTIAL JOB DUTIES THAT MUST BE SAFELY PERFORMED WITH OR
WITHOUT REASONABLE ACCOMMODATION WITHOUT POSING A DIRECT THREAT TO
OTHER EMPLOYEES, RESIDENTS AND STAFF:
WORK PERFORMANCE - job knowledge, quality, productivity, planning,
- Assist with the operation of all fundraising activities and
special events forSeacrest Foundation, and all affiliated entities
from concept to end. Manage Seacrest Foundation Board
Correspondence, Children's Tile Wall, Tributes, and any other
assigned programs that may be developed. Assist the Chief
Foundation Officer with capital/endowment campaign management.
Oversee all donor recognition signage for the various
- Obtain and negotiate vendor contracts, as necessary, though
they must be approved by the Chief Foundation Officer.
- Actively pursue the continued growth of the donor base held by
- Work in a cooperative manner to maintain a positive
relationship with other Jewish and secular organizations.
- Assist withand proofread the writing of brochures, letters and
other fundraising materials for Seacrest Foundation.
- Manage all donor entry into the Donor Perfect Data Base and
- Coordinate allSeacrest Foundation Board, Foundation
teammeetings and quarterly retreats.
- Coordinate and maintain allcommittees of the Seacrest
- Monthly budget and credit card reconciliation.
- Maintain "Policy and Procedure" Manual.
- Recognize donors on occasions such as Birthdays and
Anniversaries(and other appropriate times)
- Rosh Hashanah Mailing
- New Donor Packet and Correspondence
FACTORS AFFECTING WORK PERFORMANCE - Attendance, dependability,
achievement, interpersonal skills
- Make time to have fun at work, laugh, breathe and smell the
- Regular, punctual attendance. Flexibility in schedule as it may
include some weekends, evenings and holidays.
- Additional duties as assigned by supervisor and completed with
- Attend department staff and "All" employee staff meetings when
- Timely completion of work assignments
- Be a team player and able to get along well with co-workers and
- Create and maintain a positive work environment based on
individual respect, responsibility, personal and
MISSION, VISION, POLICY AND REGULATIONS- SV Philosophy, judgment,
adherence to policy, and regulatory.
- Represent SeacrestFoundationin a professional and positive
manner within and outside the community; appearance and attitude.
Wear appropriate clothing and name badge per policy.
- Mission - Familiarize self and staff with Seacrest Foundation
policies andprocedures and same with the Jewish tradition as
observed by ourcontributors, residents, family and guests.
- Fire/Disaster, Safety and Workers Compensation - Promote a safe
environment within the facility which includes fire and accident
prevention, maintenance of sanitary conditions and assurance that
you understand your role in the event of a disaster or other
disruption of services. Observes safety regs; wear and use
appropriate equipment, reports all work injury incidents
immediately to supervisor/HR and completes paperwork; provides work
injury solutions for future prevention.
- As a matter of SV policy and federal and state law; attends
applies "minimum necessary", "needs to know" guidelines on all PHI
information and reports non-compliance violations to Privacy
- As a mandated reporter per DOJ requirements; attends Mandated
Reporter Abuse training meetings, Will report all abuse incidents;
physical, emotional, financial, sexual, verbal, completing the 1)
SOC 341form, mailing or faxing, 2) calling the ombudsmen and/or
department of health services; for Assisted Living and Independent
Living, call ombudsmen, and APS (adult protective services), and 3)
informing supervisor so resident can be protected.
- Follow the corporate compliance standard and employee code of
conduct, of performing work with an ethical behavior and utilizing
proper business conduct and professional practice, that complies
with applicable laws, rules and regulations; as serving the
residents, preserving the organizational reputation, maintaining
resident/employee trust, community respect. Reports non-compliance
or concerns to Corporate Compliance Officer.
VIII.NON-ESSENTIAL JOB FUNCTIONS:
- Run errands on behalf of the department, 2. Handle routine
departmental inquires and correspondence.
IX.EQUIPMENT REQUIRED IN THE PERFORMANCE OF ESSENTIAL JOB
- Computer, Copier, Fax, printer, telephone.
Requires ability to sit at desk for several hours at a time.
Constant use of hands for tasks including but not limited to
inputting data on the computer, filing documents, and writing
notes, etc. Requires viewing of computer monitor. Excellent vision
and hearing. Able to lift up to and move unassisted, 25
Keywords: Seacrest Village Retirement Communities, Encinitas , Donor Relations Foundation Associate, Other , Encinitas, California
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