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AP Manager - Hybrid

Company: Vaco Recruiter Services
Location: Encinitas
Posted on: November 18, 2022

Job Description:

AP Manager - Hybrid in Encinitas, CA at Vaco Job DescriptionJob Description

  • Responsible for the overall AP function including accurate coding of invoices and payments processing
  • Work closely with business and finance colleagues to ensure proper capture of expenses by confirming receipt of goods and services prior to payment
  • Manage, maintain, and reconcile corporate SVB credit cards
  • Maintain all outstanding purchase orders including closing POs and resolve discrepancies between PO/contract/invoice
  • Assist employees and vendors by answering questions related to accounts payable, procedures and services
  • Set up new vendors with SVB and in NetSuite, including verifying credit, and payment information and ensuring proper documentation is on file and current
  • Responsible for monthly and quarterly balance sheet reconciliations and JEs for areas of responsibility, such as but not limited to Accounts Payable, Sales and Use Tax, invoice/credit card accruals
  • Ensure that proper documentation of procedures and controls for areas of responsibility
  • Develop, implement, and maintain systems and procedures related to accounts payable to ensure adherence to company policies
  • Support external auditors with ad hoc requests and selections for testing and perform walk-throughs for areas of responsibility
  • Support in the enhancement of processes and new ERP system, NetSuite
  • Support the VAT tax process with international consultants including providing requested documents and invoices
  • Process electronic funds transfers via banking/vendor online portals
  • Maintain vendor database for compliance with policies
  • Prepare annual 1099 filing
  • Assist Vice President with ad hoc projects
  • Additional duties assigned as neededMust have
    • 8+ years' experience progressive experience in the described contributions with 3-5 years within the biotech, pharmaceutical, or relevant industry
    • NetSuite Experience
    • BS/BA degree in Accounting, Finance, or related field
    • Proficiency in Microsoft Office and other productivity tools with an aptitude to learn new software and systems; ability to work with large databases Experience in NetSuite highly desired
    • CPA preferred

Keywords: Vaco Recruiter Services, Encinitas , AP Manager - Hybrid, Executive , Encinitas, California

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